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HelpSharePoint Overview
SharePoint Overview
Office SharePoint Server 2007 is a new server program that is part of the 2007 Microsoft Office system. Office SharePoint Server 2007 can be used to facilitate collaboration, provide content management features, implement business processes, and supply access to information that is essential to organizational goals and processes.
SharePoint is a very rich application with a great depth of functionality. OAAIS does not support all SharePoint functionality at this time. Described below are the primary functions supported by OAAIS, with some additional functionality included that you might like to use on your own. These functions are noted as not being supported by OAAIS.
SharePoint sites will be created that support specific content management needs.
The following list offers examples of how specific 2007 Office release programs work with Office SharePoint Server 2007:
Microsoft
Office PowerPoint 2007 Create a library of PowerPoint slides that can
be shared with other users on an Office SharePoint Server 2007 site.
Microsoft
Office Excel 2007 Save worksheets on a SharePoint site so that users
can access them by using a browser. You can use these worksheets to maintain and
efficiently share one central, up-to-date version of the spreadsheet while
helping to protect any proprietary information, such as financial models, that
is embedded in the worksheet.
Microsoft
Office Word 2007 Save documents on a SharePoint site so that users can
access them by using a browser. You can maintain versions of all SharePoint
documents by using the check out/check in feature. You can protect any
proprietary information such as financial models by keeping this information in
a separate library.
Microsoft
Office Access 2007 Use the reporting features in Office Access 2007 to
view the data and create reports. Forms and reports that use the SharePoint list
are fully interactive. NOTE: Access 2003 requires specific download and upload
back to SharePoint.
Collaboration
By using the following features in Office SharePoint Server 2007, people in an organization can work more efficiently and effectively together:
Share documents with collaborators. SharePoint can assign ownership, read/write, or read only privileges to studies, and/or specific libraries (directories).
Brainstorm easily with wiki sites (not supported by OAAIS). A wiki site enables staff to brainstorm ideas, collaborate on a team design, build an encyclopedia of knowledge, or just gather routine information in a format that is easy to create and modify. Your team members can contribute to wikis from their browsers — they don't need a word processor or special technical knowledge.
Share ideas with blogs (not supported by OAAIS). A blog, or weblog, consists of frequent short posts that are displayed in order, starting with the most recent post. With Office SharePoint Server 2007, it just takes a few clicks to create a blog, post to a blog, subscribe to updates to a blog, or customize a blog.
Manage projects (not supported by OAAIS). A Project Tasks list can be created, which includes a Gantt chart. A Gantt chart is a type of visual overview of project tasks that can be used to monitor the dates and progress of team tasks.
People and personalization
By using the following features in Office SharePoint Server 2007, flexibility can be obtained by managing the permissions of staff collaborating on various studies.
Manage who can see information The people with whom information is shared on a site can be managed, allowing some people to see or change all documents and others to see or change only specific pre-determined documents. Users see only the information and navigation links that are available to them.
Content management
Microsoft Windows SharePoint Server 2007 provides the foundation for document management tasks, such as versioning and auditing.
Document management
Document management features determine how documents in an organization are created, reviewed, published, and accessed. With Office SharePoint Server 2007, it is possible to enforce appropriate policies at every step of the document life cycle, use centralized repositories for storing, managing, and accessing documents. The following features can help you manage organizational documents in more efficient and effective ways:
Manage documents in the Document Center The Document Center site template lets organizations create large-scale document management sites that support highly structured document management scenarios. Default settings for the Document Center site template support strong content control: Check-out can be required before editing, major and minor versions can be enabled, support for multiple content types is enabled, and auditing is enabled to track content changes over time.
Records management
Limit actions on files that are downloaded from sites In Office SharePoint Server 2007, organizations can use Information Rights Management (IRM) to limit the actions that users can take on files that have been downloaded from SharePoint lists or libraries. IRM encrypts the downloaded files and limits the set of users and programs that are allowed to decrypt these files. IRM can also limit the rights of the users who are allowed to read files so that they cannot take actions such as printing copies of the files or copying text from them.