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HelpUCSF Campus Report September 2005
UC Information Technology Leadership Council
September 20-21, 2005
Administrative Systems Advisory Committee (ASAC) Five-Year Plan
In spring 2005, the IT Governance Administrative Systems Advisory Committee (ASAC), facilitated by the New Business Architecture-Program Management Office, submitted its second five-year plan. The ASAC Strategic Plan for FY 2006-2010 was approved as presented to the Executive Budget Committee.
Five projects were identified as top priorities for continued business process and systems transformation:
- Procure-to-Pay (P2P)
- Research Administration Phase II
- e-Workplace Portal
- Effort Reporting System
- Leave Accrual/Time and Attendance
A presentation outlining the plan can be found at http://www.ucsf.edu/itgovernance/itgovcomm/presentations/asac_strat_plan_itgov_20050620_files/frame.htm.
Work continues on the projects funded through the 2002 plan (see http://www.ucsf.edu/itgovernance/asac/5-year-plan/fiveyearplan.html), and will be completed when the Research Administration system goes live in early 2006.
Information Technology Services (ITS) Administrative Changes
In May, Ken Orgill resigned his position as Assistant Vice Chancellor, Information Technology Services-Campus Chief Information Officer. Vice Chancellor Steve Barclay assigned permanent administrative oversight for ITS to Associate Vice Chancellor-Administration Randy Lopez. Further decisions about ITS leadership have been deferred until completion of an IT strategic plan (see below).
Information Technology Strategic Plan
Vice Chancellor Barclay announced that, in light of the changes that have taken place across UCSF since the 2000 IT Plan, he is calling for a new high-level IT strategic planning effort that looks at administrative, clinical, academic, and student IT needs, and how they all work together with support from the central administrative units. The new IT plan will focus on the mission of the university: research, teaching, and clinical care.
Information Security
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Information Security Day
ITS Enterprise Information Security (EIS) will host the third annual UCSF Information Security Awareness Day on Wednesday, October 26, 2005. Designed to promote information security and privacy among all members of the UCSF community - faculty, staff, and students - the theme of the day is "Information Protection and Privacy at UCSF", emphasizing the fact that every person can benefit by taking the initiative to safeguard self and property - both on and off campus - and put would-be attackers on the defensive.
Speakers from UCSF, along with representatives from Sygate, Apple, Microsoft, Tripwire, and Sophos, will offer informative and lively presentations on various topics related to information security and privacy. Vendor exhibits will showcase information security products.
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Information Security Committee
The Information Security Committee of the IT Governance structure has been reconvened and is chaired by Carl Tianen, UCSF Information Security Officer. The mission of the Information Security Committee (ISC) is to improve, enhance, and support the security of enterprise-wide electronic information resources by:
- assessing and analyzing current security practices, services and programs; and
- researching and recommending physical, technical, and administrative changes to existing services and resources in order to implement minimum standards for security, identify and mitigate risks, respond to issues and problems raised by the departmental security support partners, and enhance communications between security providers and end-users.
Minutes of the ISC are published on the IT Governance web site at http://www.ucsf.edu/itgovernance/infosec/.
NGMAN: Next Generation Metropolitan Area Network
Work on the NGMAN project continues. The single protocol (IP only) NGMAN will be DWDM with 10 Gigabit Ethernet at the core. A collaborative effort is underway to select the best option in terms of vendor equipment and fiber solutions. The procurement of the layer 2 and 3 network equipment is pending the outcome of this effort. We are also determining the state of our building distribution facilities (BDFs) for the implementation of the NGMAN. An installation team has been formed to explore this. Migration to the new network is expected to begin in 2006.
University of California Computing Services Conference (UCCSC)
UCSF hosted this year’s very successful UCCSC conference from August 7-9. Presentations focused on four tracks:
- Security: Protecting Systems, Networks and Information Assets in an Insecure Cyberworld
- Academic and Research: Supporting the Academic Enterprise Through New (or Improved) Academic and Research Systems
- Business and Finance: Supporting UC Administrative Operations in an Era of Process Re-Engineering
- Emerging Technologies: Postcards from the Cutting Edge
and each campus provided a poster presentation on their current projects.
Participants' feedback on the 2005 UCCSC:
Voice Communications Consulting Services
UCSF exercised our option for a two-year renewal of the Centrex contract. We have gathered information to assist us in considering options for future voice systems. UCSF management is currently reviewing these options to determine financial and operational feasibility.