Minutes: IT Governance Committee
October 29, 2007
ATTENDEES: Ronald Arenson; Steve Barclay; Michael Brook; Karen Butter; Thomas Ferrin; Clay Johnston; Mark Laret; Randy Lopez; Larry Lotenero; Jeff Miller; Jonathan Showstack; Michael Stryker; Eugene Washington; Abby Zubov; Heidi Schmidt
ABSENT: David Rein
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Updates
DATA AND VOICE SERVICES ADVISORY COMMITTEE (DVSAC)
Randy Lopez reviewed presentation material from the DVSAC, stating the committee was well underway and co-chaired by Ron Arenson and Rob Duca. He explained how basic costs were being considered, using a model that follows one implemented at UC San Diego and UCLA, and that they are working closely with finance.
APPLICATIONS UPDATE AND TIMELINE
Randy reviewed the recent ASAC presentations and projections through fiscal year 2010. They are on the verge of implementing P2P and there will be tremendous cost recovery for departments with the new system; in answer to Steve’s inquiry as to the concrete financial benefit of P2P Randy responded they projected it would be $40 million over a six-year period.
Randy also reported on Time and Attendance and timesheet reporting; human subjects and pre-award activities; Academic Advancements, for which Sally Marshall is the functional lead; and the E-Workplace portal which is more of a placeholder as the project has not yet been fully funded.
Jonathan Showstack explained the process further, describing the PeopleSoft-based tracking mechanisms that followed the process from through the beginning-user to end-user.
IT ARCHITECTURE AND INFRASTRUCTURE
Randy continued the updates, explaining the timeline for these projects are based on budget allocations they just received. On the NGMAN project AT&T was finalized as the preferred vendor and they have begun the implementation stage; the Data Center is moving from AC 50 to Minnesota Street with an expected move-in of 2008. Randy also informed the group Heidi Schmidt had agreed to work with Andrew Wissmiller on the AuthN/AuthZ project.
Carl Tianen presented security policy updates to which the members responded with questions on what constituted a mobile device and what the true parameters of the policies were.
ACADEMIC RESEARCH SYSTEMS
Michael Kamerick presented the new ARS division of OAAIS, describing their three main initiatives and going into depth about the Data Repository and Secure Data Environment (SDE). He also elaborated on their development of oversight committees stating a few of the members on those committees were also present in the room. He informed the group they were on the verge of initial implementation, hoping to have test participants engaged by the end of the calendar year.
IT Governance Update
Jon continued the meeting by presenting a new governance structure for IT-related committees at UCSF. There would be two parallel structures, with the IT Governance Committee acting as more of an advisory board rather than a deciding body; ASAC would also be significantly restructured. The members gave feedback on the plan, stressing the need for keeping a body like the IT Governance Committee specifically because it provides a broader overview and perspective from different sources around UCSF, including the Medical Center.
Future Meetings
Steve asked Randy and Jon to further develop their plan and present it at the next IT Governance Committee meeting. Randy and Jon informed the group that there would also be a presentation by Kris Hafner and Dan Greenstein at the next meeting, on the Systemwide IT Guidance Committee findings.
Adjournment
Recorder: H. A. Jah